Dear :

I would like to confirm the result of our discussion on the phone this morning.

1. You have agreed to rent us the following equipment on [date] from a.m. to p.m.:

.

2. You have also agree to send one of your technicians to set up the equipment for us by a.m. and operate it for the duration of the conference.

3. The total cost for the rental of the equipment and the service will be approximately $.

We hope that our cooperation will make the conference a great success.

Sincerely yours,

[name]

[title]