Dear :

We are making arrangements for [number] people who will stay in [city] for [months]. They will need single rooms for [months] from [date] to [date]. Could you please send us your room rates for long-term arrangements?

We have a preference for your hotel since our employees who have stayed there for short terms have all praised your services. However, considering the length of their stay this time, price will naturally become a decisive factor in our selection of hotel. We would appreciate it if you could offer us your most competitive rates.

We look forward to hearing from you soon.

Sincerely yours,

[name]

[title]