Dear :

I'd like to confirm that we have decided to reserve your for our party on [date].

We will need the following audio-visual equipment:

We understand that the total cost will be $, including fees for [services] for [number] people. We will pay a deposit of $, and the rest will be paid by [date]. Please send me a written confirmation of the above arrangements.

Sincerely yours,

[name]

[title]