To: Board Members

From:

Date:

Subject: Board Meeting

The Executive Board of [company] will hold its quarterly meeting on [date], at [time] in [room] at [building], [address]. Please see the attached agenda for details of our schedule.

Since a number of important issues are to be discussed at the meeting, your attendance is important. Please call [contact person] at [phone number] by [date] to indicate whether or not you will attend and if you wish to add additional items to the agenda.

Att.