Dear :

I am pleased to inform you that your proposal for [work/project] has been accepted.

Please contact our project director [name] at [phone number] to make necessary arrangements before beginning the work. As we specified in our bid request, the work is to be completed no later than [date]. Enclosed is a schedule of payments for your review and approval.

Please sign both copies of the enclosed contract and return them to me at your earliest convenience.

Sincerely yours,

[name]

[title]