Dear :

We sincerely appreciate being selected as a contractor to bid on your [project] . I understand from your letter of [date] that you will send us a formal request for proposal within the next days, and that the bid is due at your office no later than [time] on [date].

[name], our [position], will make arrangements with you for a site survey at your early convenience.

Thanks again for your selection. We look forward to the opportunity of working for [company].

Sincerely yours,

[name]

[title]