Dear :

Thank you for your letter of [date] in which you invited our sales managers to visit your company. We are pleased to accept your invitation and will send our Overseas Sales Manager Mr. to your company.

Arrangements have been made for him to fly from to [city], arriving on [air line] flight at hours local time on [date], and returning via flight from [city] at [time] on [date].

We hope you will find these arrangements satisfactory.

Yours sincerely,

[name]

[title]