Dear :

[company] has decided to hire a firm to handle public relations. We are interested in your firm and would like to discuss with you your services and fees. To be more specific, we need a firm to handle our brochures, press releases, the annual report, and other written communications.

If you are interested, please call me at Ext. , a.m. to p.m., Monday through Friday, to set up an appointment to discuss your services. I look forward to your early reply.

Sincerely yours,

[name]

[title]