Dear :

I'm delighted to inform you that we have decided to let your firm handle our company's public relations needs. Congratulations!

We made this choice on the basis that your firm has an excellent reputation in serving small- and mid-sized companies. And the comments from your satisfied clients gave us more confidence in your firm. We would like to discuss the details and sign a -year contract with you. Our [position], [name], will call you tomorrow to set up an appointment.

We are excited about working with your firm. Let us hope that this is the beginning of a long and mutually beneficial relationship.

Sincerely,

[name]

[title]