Dear :

Thank you for your inquiry of [date] concerning vessels available to reach [destination] and freight rates.

The [name of the ship] will be loading at Dock from [date] to [date] inclusive. Another ship the [name] will be loading at Dock from [date] to [date] inclusive. The voyage to [destination] normally takes days. The freight rate for [goods] packed in [container] is $ per ton.

We can book your [goods] for either of the two vessels. Please complete the enclosed shipping form and return it to the above address.

Yours sincerely,

[name]

[title]