LESSON FIVE: HOW TO ORDER?--怎样写订货信？


CONTENTS

I. USEFUL EXPRESSIONS 常用语

II. SAMPLE 范文

III. TIPS 掌握写作要领

IV. EXERCISE: WORDS, PHRASES AND SENTENCE PATTERNS 精通常用词组和句型

V. WRITING CLINIC 写作诊所

VI. GOODIES & GIFTS 实用小礼物

I. USEFUL EXPRESSIONS
常用语

1. How to start your letter?

Thank you for your quotation of April 15.

After considerable discussion, we have elected your plan.

We have decided to place a trial order for 120 bottles of your Tropical Mango Juice.

2. How to specify the products you want to order?

We would like to place a trial order for the SP101 digital answering machines you described in you letter of May 5, 1998.

Enclosed is our order, No. xxxxx, for 300 copies of Mervury Pocket German dictionary.

Please send the following items listed on page 8 of your Spring Catalog.

3. How to specify terms of payment?

We understand that you require documentary credit to be opened with XXXX Bank.

We under that your terms are payment at XX days, documents against acceptance.

We would like to confirm that payment is by letter of credit.

We have decided to accept the 5% discount you offered and your terms of payment.

We agree that payments will be made against quarterly statements.

4. How to specify terms of delivery?

We would appreciate delivery within the next XX weeks.

Please send the goods by airfreight because we need them urgently.

It is essential that the goods are shipped by the end of this month.

Please confirm that you can ship the machine before November 15.

5. How to end your letter?

Please notify us immediately by fax or phone if ther is any problem filling this order by that date.

Please inform me immediately if any items in this order are not available.

We would appreciate delivery within the next four weeks.

We look forward to your acknowledgement.

Thank you for your prompt service.


II. SAMPLE
范文


Dear _________:

Thank you for your quotation of March 18. Enclosed is our first order No. 83456 for the following items:

50 Leather bags (LB 200)
200 Sports bags (SA 105)
100 Travel bags (TA 201)


We would like to confirm that payment is by letter of credit and that the goods will be delivered within the next six weeks.

We look forward to receiving your acknowledgement.

Yours sincerely,



__________

Encl: Order Form No. 83456

III. TIPS
掌握写作要领

1. Use order forms if available.
2. In an order letter, you may include:

  • Name of the item
  • Numbers identifying the item: catalog number, model number, etc.
  • Item description: size, weight, color, etc.
  • Quantity
  • Unit price
  • Discounts
  • Sales tax
  • Method of payment
  • Preferred date of delivery
  • Preferred method of delivery
  • Address for delivery


IV. EXERCISE: WORDS, PHRASES AND SENTENCE PATTERNS
精通常用词组和句型

1. Click on the word or phrase that fits the sentence:

  1. Your representative showed us a number of new models and informed us ____ your terms of payment.
    (A) for
    (B) with
    (C) of
    (D) on

  2. We have instructed our bank to open a confirmed irrevocable letter of credit for $10560 ____ your favor.
    (A) in
    (B) at
    (C) for
    (D) by

  3. We authorize you ____ this letter to undertake the site survey of the building by May 31, 1998.
    (A) of
    (B) for
    (C) under
    (D) by

  4. If the shoes sell as well as we hope, we will place further order ____ the near future.
    (A) for
    (B) with
    (C) in
    (D) toward



2. Complete each sentence with a word from the list below (1):

prompt, valid, near, satisfied, irrevocable

(1) We would like to confirm that payment is to be made by letter of credit.

(2) We will place more orders if we are with this one.

(3) We have opened a letter of credit which will be until June 30.

(4) We would certainly take advantage of the cash discounts you offered for payment.

(5) Although we have decided to accept your terms of payment, we hope these terms will be reviewed in the future.


3. Complete each sentence with a word from the list below (2):

confirm, advise, reserve, reviewed, dispatched, instructed

(1) We the right to refuse goods delivered after July 31, 1998.

(2) Please that you can ship the machine by September 30.

(3) We understand that the goods will be to reach us no later than September 15.

(4) Please ask your freight forwarders to us of their expected delivery date.

(5) We hope that the rather low trade discount of 5% will be in the near future.

(6) We have our bank to open a confirmed irrevocable letter of credit for $15800.


4. Spell out the entire phrase for each acronym 写出缩写语的全文:


1) CIF 到岸价格
2) COD 货到付款
3) FOB 离岸价格
4) OEM 原设备制造商
5) UPC 通用商品代码
6) CEO 总裁
7) CIM 电脑综合制造
8) CBD 付款後交货
9) EFT 电脑资金转帐
10) IMF 国际货币基金组织


5. In each of the following cases arrange the groups of words so that they form a sentence. Add capitalization and punctuation if necessary.

  1. "your opinion is vital", "to ASIAN BUSINESS REPORT", "information most useful to marketing professionals", "as one of our subscribers", "in helping us provide"

  2. "Mr. Joe Adam", "to demonstrate", "will make an appointment with you", "the new features of this machine", "our sales representative"

  3. "with the economic downturn", "has been hurt", "the entire tourist industry in Southeast Asia", "of the past year"

V. WRITING CLINIC
写作诊所


1. Find out mistakes in the sentences below and enter your correction:


  1. Just (A) like I mentioned (B) in our last meeting, we (C) can allow a 5% discount (D) on orders exceeding $2,000.
    正确答案为：


  2. This is (A) the first (B) translation software that (C) is integrated five functions (D) into one system.
    正确答案为：




VI. SOMETHING FOR NOTHING
GOODIES & GIFTS （实惠小礼物）

1. New Words, New Meanings

BTW: a short form of "by the way," commonly used in memos and e-mail.
连接词组：顺便提一下

Example:
BTW, Bob wants to read your proposal before you present it to the committee next Monday.

2. A Ready-made Order Letter for You
Fill in the blanks and you will produce your own order letter:

Dear _________:

Please send the following items listed on page __ of your _______ catalog:

Item Quantity Unit Price
_________ _________ _________
_________ _________ _________
_________ _________ _________
Total:


Please bill our account Number _______. Ship UPS to the following address:

_________________________________
_________________________________
_________________________________


Thank you for your prompt service.

Sincerely,



____________
____________