LESSON 44: HOW TO WRITE AN INVITATION LETTER?--怎样写邀请信？

CONTENTS

I. USEFUL EXPRESSIONS 常用语

II. SAMPLE 范文

III. TIPS 掌握写作要领

IV. EXERCISE: WORDS, PHRASES AND SENTENCE PATTERNS 精通常用词组和句型

V. WRITING WORKSHOP 写作小作坊

VI. GOODIES & GIFTS 实用小礼物

I. USEFUL EXPRESSIONS
常用语

1. How to start your letter?

You are invited to attend our annual company open house.

We invite you to join us in thanking David Lee for his 25 years of leadership.

It would be a great pleasure to meet you on _______ [date] at the ____________ [trade fair] in _______ [city].

TCCS Inc. invites you to an exclusive showing of its latest computing and telecommunications products.

The pleasure of your company is cordially requested at the ITA anniversary celebration.

Would you be interested in sharing your experience with the members of our association at their monthly dinner meeting?

Would you be willing to share with us the techniques that have earned you the reputation of a top salesman?

2. How to offer details about your arrangement?

We are giving a luncheon at ________ [place] at ______ [time] on _________ [date] to introduce ____________ [product].

The company will host a celebration in honor of David's retirement at Nelson Tech, on December 10, from 4:00 to 7:00 p.m.

Refreshments will be served from _____ p.m. to _____ p.m.

The presentation will take place at _______ [place] at _______[time] on _________[date].

3. How to end your letter?

We are sure you will find the presentation interesting.

We hope you will be able to attend.

We are all looking forward to hearing your views.

We are looking forward to seeing you.

I will call you again Friday morning to make sure everything is in order.

Just call our office at 000-0000 and we will be glad to secure a place for you.

Please let me know as soon as possible.



II. SAMPLE
范文

Invitation to product presentation

Dear ____________:

We would like to invite you to an exclusive presentation of our new DX700s audio-visual system. The presentation will take place at the Wilson Exhibition Center, 300 King Street, Green Land, at 2:00 p.m. on Tuesday, May 15. There will also be a reception at 4:00 p.m. We hope that you and your colleagues will be able to attend.

NelsonTech Inc. is a leading producer of high-quality audio-visual equipment. As you well know, recent technological advances have made audio-visual systems increasingly affordable to the public. Our new models offer superb quality and sophistication with economy, and their new features give them distinct advantages over similar products from other manufacturers.

We look forward to seeing you on Tuesday. Just call our office at 000-0000 and we will be glad to secure a place for you.

Sincerely yours,



____________[name]
____________[title]



III. TIPS
掌握写作要领

1. Highlight the purpose of the gathering (meeting, conference, party, etc.).
2. Make the reader feel his/her attendance is truly expected.
3. Provide all the details that the recipient needs in order to attend: date, time, location, etc.
4. Ask for a response, by a specific date if necessary.



IV. EXERCISE: WORDS, PHRASES AND SENTENCE PATTERNS
精通常用词组和句型

Fill in the blanks with words chosen from the list below. Add capitalization when necessary (1):

if, inviting, become, to, on behalf of, held, well known, sure, enormous, for, willing, if, on, and

Invitation to speak at a meeting

Dear ____________:

As the author of more than a dozen best-sellers (1) telecommunications, you are (2) among computer professionals. Would you be (3) to help young engineers in our company (4) new explorers of the (5) potential of the web?

(6) NelsonTech Inc., I am (7) you to speak at our company seminar "The Internet and the Revolution of Telecommunications." The meeting will be (8) at 2:00 a.m., May 15, at the Jefferson Conference Center, Room 201.

I'm (9) you will get enthusiastic responses (10) you could speak (11) our engineers (12) one hour (13) then answer questions.

I would be most grateful (14) you could accept my invitation. Hope to hear from you soon.

Sincerely yours,



_____________[name]
_____________[title]




Fill in the blanks with words chosen from the list below. Add capitalization when necessary (2):

aware, approaches, preliminary, assure, manufacture, promote, reviewed, have, convenient, alternative, biannual, achievements

Request for a speaker

Dear ____________:

The Delta Business Association would very much like to (1) someone from your company speak at our (2) conference on the replacement of air-polluting materials in the (3) of plastic products.

As you may be (4) , the mission of our association is to (5) socially responsible (6) to industry and business. Many of our members are interested in the (7) your company has made in developing (8) materials to reduce pollution.

Enclosed is our (9) schedule for the conference which will be (10) in two weeks. I'll call you next Monday to see who from your company would be willing to speak to us. I can (11) you that we'll make everything (12) to the speaker.

Sincerely yours,



____________[name]
____________[title]

Enclosure



V. WRITING WORKSHOP
写作小作坊

In each of the following cases arrange the groups of words so that they form a sentence. Add capitalization and punctuation if necessary.

1) will view; digital communications products; at the National Telecom Exposition; you; the full range of; at our company display


2) will be on hand; and sales representatives; you might have; our product specialists; to answer any questions


3) and; if you could attend; our company is having a reception at Galaxy Hotel; on the evening of December 20; I would be very pleased


4) --members like yourself who share the exclusive privilege of owning; you'll have an opportunity; and being part of a unique organization; to meet some very special people


5) to savor a memorable dinner show; miss the event; and a gala night out; you definitely won't want to


6) and assure yourself a good spot; don't wait; send in your reservation now; and a terrific evening




VI. SOMETHING FOR NOTHING
GOODIES & GIFTS （实惠小礼物）

A Ready-Made Letter for You

Invitation to a celebration

Dear __________:

Next Friday, we will host an evening of celebration in honor of the retirement of _________[name], ____________[position]. You are cordially invited to attend the celebration at ____________[hotel], _______________[location], on ________[date] from ___ to ___ p.m.

_________[name] has been the ___________[position] of _____________[company] since _______[year]. During this period, ___________[company] expanded its business from ________[area] to __________[area]. Now it's our opportunity to thank him for his _____ years of exemplary leadership and wish him well for a happy retirement. Please join us to say Good-bye to _________[name].

We are looking forward to seeing you on Friday.

Sincerely yours,



____________[name]
____________[title]