LESSON 47: HOW TO NOTIFY A VISITOR ABOUT YOUR ARRANGEMENTS?
--怎样将你方为访问或会议所作的安排通知对方？

CONTENTS

I. USEFUL EXPRESSIONS 常用语

II. SAMPLE 范文

III. TIPS 掌握写作要领

IV. EXERCISE: WORDS, PHRASES AND SENTENCE PATTERNS 精通常用词组和句型

V. UPGRADING YOUR ENGLISH 英语升级

VI. GOODIES & GIFTS 实用小礼物

I. USEFUL EXPRESSIONS
常用语

1. How to start your letter?

Thank you for your letter of August 5 about your visit to New York.

My colleagues and I will be very pleased to welcome you on your first visit to our company.

My colleagues and I look forward to welcoming you at Hi-Fi 99 Exhibition.

2. How to offer details about your arrangements?

Our company car will meet you at the airport and take you to your hotel.

Our company coach will pick up delegates from the hotel at ______[time].

I intend to meet you at the airport myself, provided no urgent business arises at short notice.

I will meet you at the airport and escort you to your hotel.

Please be ready at ______ [time] on ______ [date] to attend our welcome party.

3. How to end your letter?

We trust you will find these arrangements satisfactory.

I can ensure you that your trip to ______[place] will be both pleasant and productive.

I wish you a pleasant journey from San Francisco to Hong Kong.

Please let me know at once if any problems arise.

I look forward to your visit.



II. SAMPLE
范文

Dear ____________:

My colleagues and I will be very pleased to welcome you on your first visit to our company. On __________, the day of your arrival, I will meet you at the airport myself and escort you to your hotel, provided no urgent business arises at short notice. I can ensure you that your trip to ______[area] will be both pleasant and productive.

Before we meet, you may like to take a look at the enclosed proposal for a joint program of marketing our products. I am aware that there are a number of unresolved issues, but I am confident we can reach agreement on such matters during your visit.

I look forward to your visit.

Yours sincerely,

______________[name]
______________[title]



III. TIPS
掌握写作要领

1. Thank the recipient for accepting your invitation.
2. Assure the recipient that he/she will have a pleasant time.
3. Include all the necessary details about your arrangements (time, place, transportation, accommodation, etc.).
4. Express your expectation that the visit or meeting will be successful.



IV. EXERCISE: WORDS, PHRASES AND SENTENCE PATTERNS
精通常用词组和句型

1. Fill in the blanks with words chosen from the list below. Add capitalization when necessary:


into, at, how, on behalf of, recommending, such, turned, talented, enthralled, revolutionize

Dear ________:

Thank you for (1) Mr. Green, your (2) computer network specialist to speak (3) our Telecom seminar. Mr. Green's fascinating presentation has (4) everyone who attended the seminar (5) an e-business enthusiast. We were all (6) by his vision of (7) upcoming innovations will (8) our business operation in the future.

(9) JSP Telecom, I thank you again for providing us with (10) a stimulating and inspiring speaker.

Sincerely yours,



____________[name]
____________[title]




2. Fill in the blanks. Add capitalization when necessary:


Dear _________:

Thank you for your letter of May 2 (1) your visit (2) Tokyo. (3) , I am away (4) June 15, (5) I would be happy to see you on (6) Thursday, June 16 (7) Friday, June 17. Please let me know (8) day suits you best.

I look forward to your reply.

Sincerely



___________




3. In the letter below, there are three groups of words and phrases. Turn each group into a complete sentence, so that the letter will also become a complete letter:


Dear ___________:

your expert staff/ in making/ I wish/ an unprecedented success/ to thank you/ such/ and/ your hard work/ our annual conference/ for


who/ extend my thanks/ on behalf of/ please/ to/ my staff/ the event/ and all the attendees/ were involved in/ each of your employees


having/ at/ look forward to/ another/ your hotel/ we/ company conference


Sincerely yours,



_____________[name]
_____________[title]



V. UPGRADING YOUR ENGLISH
英语升级


Click on a choice that best explains the highlighted word or phrase in the sentence:

  1. The federal judge will decide whether to issue a preliminary injunction blocking a new federal law meant to shield children from commercial pornography on the Web.
    (A) predetermined
    (B) preventive
    (C) preparatory
    (D) premature

  2. Volunteer programmers have rescued a defunct company's software and are producing an excellent tool for building 3-D games.
    (A) bankrupt
    (B) dismantled
    (C) no longer in existence
    (D) having serious problems

  3. The chip maker is looking into ways of stopping sales of the new processors in advance of the chip's official release, but isn't likely to do much about the irksome practice.
    (A) difficult
    (B) dishonest
    (C) worrisome
    (D) annoying

  4. AOL cut a deal with the nation's largest Visa and Mastercard lender, which will be the online service's exclusive credit card marketer.
    (A) sole
    (B) executive
    (C) best
    (D) exceptional

  5. Challenged by online retailers, the music business tries to get a handle on the incredible changes facing it.
    (A) inevitable
    (B) unbelievable
    (C) unexpected
    (D) incredulous

  6. According to a recent report, it is unlikely the Year 2000 computer problem will cause widespread food shortages, partly because few farmers use high-tech systems that might be susceptible.
    (A) protected against the problem
    (B) likely to be affected by the problem
    (C) suspended by the government
    (D) inspected by supervisors

  7. The company is merging its Home Shopping Network with CorTech Inc. in a deal that will create a formidable new Internet company.
    (A) very big
    (B) very frightening
    (C) very powerful
    (D) very complicated

  8. New technologies will help bring a digitized library of photographs, documents and an assortment of other items into American classrooms.
    (A) accumulation
    (B) large number
    (C) selection
    (D) mixture

  9. Sure you can get your CDs and books from that online bookstore, but there's speculation that you'll soon be able to buy your greetings cards there too.
    (A) guessing
    (B) suspicion
    (C) proposal
    (D) suggestion

  10. An alleged counterfeit operation, churning out more than ten thousand fake CDs a day, was shut down when authorities seized a $1.5 million replicating machine.
    (A) operation that produces shoddy products
    (B) operation that produces fragile products
    (C) operation that produces banned products
    (D) operation that produces pirated products




VI. SOMETHING FOR NOTHING
GOODIES & GIFTS （实惠小礼物）

A Ready-Made Letter for You

Confirmation of an appointment

Dear _________:

I would like to confirm our luncheon appointment at ___________[location] on ________[date], at _______[time].

We have reviewed your preliminary proposal concerning our new computer network system. Compared with other proposals we have received, yours seems to provide superior solutions to our information management needs. Would it be possible for you to bring to the meeting two extra sets of materials to pass along to our partners?

We are looking forward to seeing you on ________[date].

Best Wishes,


______________
______________